In every event that has tables for the occasion, there will always be cards that are above the tables where you will see the summary of the whole event. Although people believe that using a free printable place card creator is the ideal way to generate place cards, this is why this article has attempted to make this instruction as objective, helpful, and thorough as possible. This is because there are occasions that should have a decorative feel, especially grand weddings like the ones on, that everything should be full of design and even place cards should not be out of place.

Place Cards’ Definition

A place card is commonly a small piece of paper that even comes with a stand or a stick that guests use to indicate their seats at special events like weddings and banquets. These place cards frequently contain a fashionable design in addition to the guest’s name and table number. They usually blend with the overall theme of the event. But Place cards aren’t used at every event but here’s how to determine whether you need them for yours. 

Are Place Cards Needed?

First of all, consider the question of whether you have reserved seating or not, place cards are probably not required. Stop reading right now and go to the party because you’ve just crossed another task off your list for the wedding program. Even though your guests may have reserved seats, place cards are not required. A seating chart is an additional option to think about.

There is also an uncomplicated sheet of paper that includes a list of all your tables, along with a list of the guests seated at each one. Seating charts, which are typically less expensive and easier to manufacture than place cards, might be a perfect replacement for them if you don’t have any reasons not to use them. But they can also go together to help your guests determine their table without any help.

Comparing Place Cards With Escort Cards

There are several ways you can direct your wedding guests to their tables. If you want to use individual cards with names, your two options are place cards and escort cards.

This just means that place cards are where the guests will exactly seat as indicated in the guest list while the escort card just means that they will get a certain letter or number for the seat that they will reserve. This can come in handy, especially for those who want to be comfortable where they are seated. 

This is the main difference between place cards with escort cards. Place cards are frequently present on the tables beforehand. Since you don’t want your visitors hopping from table to table seeking for their names, place cards usually come with a seating chart. Although the wording on the “place” and “escort” cards is ambiguous, it doesn’t really important. Although “place card” is a more all-encompassing term that is usually used to refer to both sorts of cards, the phrases are occasionally used synonymously on online sites.

This is why you should always consider the guests of your events first. You can also talk to the organizer that you have hired for the event because they are the ones who know what to do, especially what type of event you want to do.

Tent Cards Vs. Flat Cards

Your place cards will most likely be flat or tent-shaped. Flat place cards are just that—flat—and are generally used in conjunction with place card holders. This is simple and sometimes cannot be noticed by the guests as they walk and find their place. While Tent cards, on the other hand, are intended to be folded in half and stood alone. But both of them should look closer to know if these are the guests’ respective seats. But the main advantage of tent cards is that, because they are self-contained, they can be set up on a table without the need for extra holding materials. However, place card holders are an excellent way to spice up your event if you have the time and resources to be more artistic with your place cards. This all boils down to preference and if you know that your guests want to be seated ahead of time then make sure that the numbers or signs are noticeable.


Calligraphy is also a good alternative for your cards especially if you already know how to do it, or you have the budget to pay for someone who does it, and this is all because you appreciate the handwritten touch for your design or theme. Blank cards that can be written on are typically sold at stationery stores and online but sometimes the professionals who write these have their materials and you just need to pay for them. While it is still an option, it will be less expensive to do the calligraphy yourself or with a friend, this can also be a time for you to bond. Prices vary widely, so if you want the cards done correctly, be prepared to pay $1 or more for each card. You can use Google or Etsy, a terrific internet resource, to look for nearby calligraphers.

A Set Of Place Card Templates

This is for those who want to create printable place cards, you normally utilize a template that you have created, purchased, or created yourself. Numerous sites will help you with this scenario. Again, Google also offers plenty of free ones so feel free to search them. there are online shops that also provide several paid-for and free templates on our website. With the help of their automatic place card creator, these templates allow for sophisticated font and color modification in addition to automatic layout and card generation. You will need to manually enter the names into the template or, if you know how to use mail merge, you can also use Publisher or Word.

Paper With Cards Attached

Ordering printed place cards is the final option; normally, you mail in your guest list and wait for the cards to arrive. Some people do this for a business, but you must plan (or pay a high shipping premium) because physical cards must be shipped to you and are typically more expensive than digital cards. However, printed cards may be of higher general quality; you will just have to pay more for them. You can ensure that they are top-notch and will meet your standards.

Sizes For Place Cards

Place cards and place card layouts come in a variety of shapes and sizes. However, based on our expertise, a layout that makes use of six tent cards (or twelve flat cards) per normal letter-sized page is the most straightforward and versatile. Your finished cards will be about the size of a business card if you choose this design (about 2 x 3.5 in. or 5.5 x 8.5 cm). Numerous templates, calligraphers, and print goods also use this size. These sizes will always depend on what type of style you want for your place cards especially if there are ornaments that will be placed with it so as much as possible make it creative but noticeable.


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